Answered By: Jillian Silverberg
Last Updated: Jul 26, 2022     Views: 76

This FAQ is about the New (Blue) version of RefWorks, released to Quinnipiac in 2020. If you are currently using the Legacy (Orange) version of RefWorks, please consider migrating to the newer, more full-featured version, using these instructions. Information about the Legacy version can be found here


Importing citations from New PubMed into New RefWorks is a two step process. 

Part 1: Download your citations from New PubMed

1. Run a search in New PubMed.

2. Mark the records you wish to import into RefWorks .You can use the PubMed clipboard to temporarily save records from multiple searches if you wish. (The instructions below will also work from within the clipboard).

3. Select Save from the options just below the search bar. A dropdown menu will appear. It will show you how many citations you have selected. Choose PubMed from the Format options.

4. Click Create a file. The file you download will always have the first term of your search strategy after the first hyphen. For reference, it will look like this "pubmed-XXX-set.txt". (The file type should be a .txt). 

Part 2: Importing citations into New RefWorks

1. Open New RefWorks.

2. Click +Add from the top left toolbar.

3. Select "Import References". 

1. In the "Import from a file" space, drag or select the .txt file from PubMed into the Import from a file space.

2. If you cannot find the file in your downloads, try searching by file type (.txt).

3. A new window will appear titled "What is the format of this file?". RefWorks will suggest NLM PubMed Format. 

4. Click Import.

5. On the next page, you will be asked to select your Import Options. Here, you can assign your new references to an existing folder if you so wish. If you do not designate a specific folder, your references will be added to your Not in Folder folder.

6. Click Import to finish the process.

7. The page will reload and will confirm that the citation has been imported.


To learn more about RefWorks, consult this guide: 

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